Smaller MS Outlook emails
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Reduce your Microsoft Exchange network bandwidth and storage needs by 50% or even more!
Each time a user attaches files in Microsoft Outlook, ZipMail automatically and transparently reduces the size of the attached files by performing on-the-fly Native XML File Optimization (for all Microsoft Office XML files like DOCX, PPTX, XLSX, VSDX etc.) and Native Image File Optimization (for JPG, GIF, PNG, BMP, EMF, WMF, TIF and TIFF files).
Zip compression can be used automatically or on demand with the other file types.
Native Pasted Image Optimization is also automatically applied to all images, pictures and other screen shots copied & pasted into Microsoft Outlook emails.
Since attached files and pasted images are responsible for up to 95% of your email traffic (and thus storage), ZipMail reduces your needs for Microsoft Exchange / Outlook related network bandwidth and disk space by 50% (or even more) while remaining fully transparent to your Microsoft Outlook users, and to the recipients of their emails as well, even if they do not have ZipMail installed.
Imagine your global Microsoft Exchange organization with Microsoft Outlook users generating 2 times less email traffic...
Boost the performance of your on-premise or cloud-based Microsoft Exchange organization!
The performance boost delivered at the source by ZipMail applies to your Microsoft Outlook users, your MS Exchange servers, your LANs and WANs (even when equipped with network compression appliances), as well as to all the processes having to handle emails, like routing, indexing, searching, backup and restore operations, archiving etc.
The reason is simple:
Whatever you have to do with emails is faster with smaller emails.
ZipMail for Microsoft Outlook is considered to be the simpler and most powerful solution for on-premise and cloud-based Microsoft Exchange organizations facing network saturation and network performance issues.
Improve Microsoft Outlook Usage!
Automatic and transparent on-the-fly native XML volume optimization for Microsoft Outlook Office 2007, 2010, 2013 and 2016 XML attached files (DOCX, PPTX, XLSX, VSDX... files) and Open Office XML attached files (ODT, ODP, ODS files). +
Microsoft Outlook attached files and pasted images once optimized by ZipMail:
Typical residual sizes of Microsoft Outlook attached files processed by ZipMail (in percent of their original size):
- XML files (DOCX, PPTX, XLSX etc.) 49% 49%
- Image files (JPG, PNG, BMP etc.) 32% 32%
- Other files 43% 43%
- Copy & pasted images 29% 29%
- Files converted to PDF 44% 44%
ZipMail reduces, at the source, the "damages" resulting of having hundreds to hundreds of thousands of users, like at our largest customers, attaching files of all sizes (often large) to their Microsoft Outlook emails.
ZipMail optimizes (automatically and transparently) the attached files and pasted images at the time they are selected to be attached / pasted by the users.
By doing so, ZipMail drastically reduces the size of all Microsoft Outlook attached files before they even reach the emails being edited, and without requiring any specific action from the users!
Since most of your Microsoft Outlook-Exchange email traffic is made of attachments, the volume reduction effect on your global messaging traffic is immediate.
Microsoft Outlook attached files and pasted images in percentage of your email traffic and storage
ZipMail is automatic and Transparent.
It starts delivering all the benefits listed above as soon as it is installed.
ZipMail for Microsoft Outlook is fully automatic and 100% transparent. Microsoft Outlook users have no special actions to take in order to use ZipMail, no user education is required.
This means that as soon as ZipMail is installed, it starts reducing the volume of the email traffic generated by each individual Microsoft Outlook user and begins delivering the benefits listed above.
With its new native optimization features for XML files (DOCX, PPTX and XLSX files) and picture files (JPG, GIF, BMP, PNG, TIF, TIFF, EMF and WMF files), ZipMail delivers better volume reduction ratios than ever.
And this, with a 100% transparency for the recipients, since the optimized attached files remain in their original format. Brilliant!
Example of files before and after optimization:
Because in many cases, it is better to send non-easily modifiable PDF files rather than MS Office documents, the Instant ZipMail one-click PDF conversion of the files being attached to MS Outlook emails is a great feature, available exactly when the users need it.
Plus, most often, the size of the resulting PDF files is by far smaller than the size of the original MS Office files, and the PDF file rendering quality is always excellent.
The automatic optimization of the images copied and pasted into MS Outlook emails is like magic!
Particularly when setting a Maximum Image Size policy to automatically reduce very large pasted images to dimensions more practical for email usage like 1280 x 800 pixels for instance.
This makes no visual difference to the Microsoft Outlook users and the volume reduction ratios are just incredible, sometimes over 95%!
The optional attached file password-based encryption, (including the support of the strong Zip-AES 256 encryption), is a key ZipMail feature for us when sending strictly confidential documents by email to our customers.
The very good point here is that the recipients of the password-protected encrypted attached files do not need ZipMail to open them.
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