ZipMail for Microsoft Outlook Features

Volume Optimization, Acceleration and Cost Reduction
for Microsoft Exchange Outlook organizations

Detailed List of Features and Options

Volume Reduction Features

Native XML Attached File Optimization

Native XML Optimization is applied automatically (no user action required) to all XML files at the time they are attached to the Microsoft Outlook emails (using the paperclip button dialog, drag and drop or copy and paste).

Native XML File Optimization      video demo

For the following files:
  • Microsoft Word files: DOCX, DOCM, DOTX, DOTM
  • Microsoft PowerPoint files: PPTX, PPSX, PPTM, POTX, POTM, PPAM, PPSM, SLDX, SLDM, THMX
  • Microsoft Excel files: XLSX, XLSM, XLTX, XLTM, XLSB, XLAM
  • Microsoft Visio Files: VSDX, VSSX, VSTX, VDSM, VSSM, VSTM
  • Open Office Files: ODT, ODS, ODP
Native XML Attached File Optimization related features...
  • Activating the XML File Optimization on a per XML file type basis / for all file types.
  • Configure the XML File Optimization to ask user confirmation before to optimize the files selected to be attached.
  • Configure the XML File Optimization to be fully automatic and transparent (all files being attached that are candidates to be XML Optimized are automatically optimized).
  • Configure the XML File Optimization to optimize embedded XML files on a configurable number of levels.
  • Activating and configuring the XML File Optimization differently for files attached using the paperclip button and for files attached via drag and drop.
  • Optional tracking of optimized XML files (enabling our other optimization solutions or other third-party programs to know if a file has already been optimized or not, and to know by how much the file size was reduced).
  • Compatibility with all file deduplication devices and software (a same file XML optimized by different users at different times can still be deduplicated).
  • Configurable XML File Optimization progress bar.
  • Optional fully configurable Windows 10 styled floating windows displaying during few seconds the savings at the end of the optimization, once the optimized XML files have been attached to the Microsoft Outlook email being edited.
  • All XML optimization transactions can be optionally logged in CSV files (that can be opened directly by Microsoft Excel). There are 12 indicators per optimization transaction.
  • All XML optimization transactions can feed cumulative statistic indicators that can be displayed locally using the ZipMail for Microsoft Outlook Statistics app.
  • The user local XML optimization statistics can be consolidated remotely as well as other optional user and performance indicators.
Native Attached Image File Optimization

Native Image File Optimization is applied automatically (no user action required) to all image files at the time they are attached to the Microsoft Outlook emails (using the paperclip button dialog, drag and drop or copy and paste).

Native Image File Optimization      Video Demo

For the following files:
  • JPG files
  • PNG files
  • BMP files
  • GIF files
  • TIF files
  • TIFF files
  • EMF files
  • WMF files
Image File Optimization related features...
  • Activating the Image File Optimization on a per file type basis / for all file types.
  • Configure Image File Optimization to ask user confirmation before to optimize the image files selected to be attached.
  • Configure Image optimization to be fully automatic and transparent (all image files being attached are automatically optimized).
  • Configure Image File Optimization to only ask user confirmation before to optimize imaged files for which the resulting optimized files could be of a type different of the type of the original files. For instance with BMP files that can be converted to JPG by the Image File Optimization process.
  • Activating and configuring the Image File Optimization differently for files attached by using the paperclip button, via drag and drop, via copy and paste and via the Insert Picture and insert Screenshots menus.
  • Configurable policy to automatically resize smaller the dimensions (height and width) of images for image files exceeding a given size in MB in order to make them compliant with the specified limit in MB.
  • Configurable policy to automatically resize smaller the dimensions (height and width in pixels) of images exceeding specified maximum image dimensions to make them comply with the specified maximum dimensions, for instance HD (1920 x 1080).
  • Optional dialog to ask user confirmation when the above policy are triggered
  • Configurable policy to systematically resize by a given percentage the dimensions of images for all attached image files.
  • Configurable policy to specify the quality of the resulting optimized images (default is set to 100%).
  • The Image File Optimization always preserves the colorimetric profiles if any.
  • Optional user interface enabling to display the attached image files in order to customized the optimization parameters and test the results and to allow the users to perform basic actions on the image like rotation, selection of a sub-area etc.
  • The Optional user interface mentioned above can be displayed based on a user confirmation or systematically. This can be managed differently for files attached by using the paperclip button, via drag and drop, via copy and paste and via the Insert menu.
  • The Optional user interface mentioned above can be configured to pre-optimize the image files based on configurable parameters before to display them, and to allow or not allow the user to roll back to the original image.
  • When multiple image files have been selected to be attached, the customized optimization applied by the user to the first image through the above user interface can be applied automatically to the next image files.
  • Dynamic and automatic management of the portrait and landscape format when applying the optimization parameters defined by the user to multiple files to attach.
  • Parameters related to the Optional user interface mentioned above enabling to remember the size and position of the app window at screen, or to center the app window on the screen or on the Microsoft Outlook email, to configure an external image file editor etc.
  • Configurable Image Optimization progress bar.
  • Optional fully configurable Windows 10 style floating windows displaying, during few seconds, the savings at the end of the optimization, once the optimized image files have been attached to the Microsoft Outlook email being edited.
  • All image optimization transactions can be optionally logged in CSV files (that can be opened directly by Microsoft Excel). There are 12 indicators per transaction.
  • All image optimization transactions can feed cumulative statistic indicators that can be displayed locally using the ZipMail for Microsoft Outlook Statistics app.
  • The user local image optimization statistics can be consolidated remotely as well as other optional user and performance indicators.
Pasted Image Native Optimization

Native Image Optimization is applied automatically (no user action required) to all images pasted into the Microsoft Outlook emails.

Native Pased Image Optimization      Video Demo

  • For all images, pictures and screen shots copied and pasted as images into the body of Microsoft Outlook email.
Pasted Image Optimization related features...
  • Activating / Deactivating the Pasted Image Optimization feature
  • Configure the Pasted Image Optimization feature to ask user confirmation before to optimize the image being pasted.
  • Configure the Pasted Image Optimization feature to be fully automatic and transparent (all images pasted into Microsoft Outlook emails are automatically optimized).
  • Configurable policy to automatically resize smaller the dimensions (height and width in pixels) of pasted images exceeding specified maximum dimensions to make them comply with the specified maximum dimensions, for instance HD (1920 x 1080).
  • Optional dialog to ask user confirmation when the above policy are triggered
  • Configurable policy to systematically resize by a given percentage the dimensions of images for all pasted images.
  • Configurable policy to specify the quality of the resulting optimized images (default is set to 100%).
  • Optional user interface enabling to display the pasted image in order to customized the optimization parameters and test the results, and to allow the users to perform basic actions on the image like rotation, selection of a sub-area etc.
  • The Optional user interface mentioned above can be displayed based on a user confirmation or systematically. This can be managed differently for files attached by using the paperclip button, via drag and drop, via copy and paste and via the Insert menu.
  • The Optional user interface mentioned above can be configured to pre-optimize the pasted images based on configurable parameters before to display them, and to allow or not allow the user to roll back to the original image.
  • Parameters related to the Optional user interface mentioned above enabling to remember the size and position of the app window at screen, or to center the app window on the screen or on the Microsoft Outlook email, to configure an external image file editor etc.
  • Configurable Image Optimization progress bar.
  • Optional fully configurable Windows 10 style floating windows displaying, during few seconds, the savings at the end of the optimization, once the optimized image has been pasted into the Microsoft Outlook email being edited.
  • All pasted image optimization transactions can be optionally logged in CSV files (that can be opened directly by Microsoft Excel). There are 12 indicators per transaction.
  • All pasted image optimization transactions can feed cumulative statistic indicators that can be displayed locally using the ZipMail for Microsoft Outlook Statistics app.
  • The user local pasted image optimization statistics can be consolidated remotely as well as other optional user and performance indicators.
Zip Compression and Decompression

Zip Compression can be applied automatically (no user action required) to the non-natively optimizable files at the time they are attached to the Microsoft Outlook emails (using the paperclip button dialog, drag and drop or copy and paste).

Zip Compression      Video Demo

  • For all files not candidates to Native XML optimization or Native Image Optimization.
Zip Compression and Decompression related features...
  • Enable the Zip compression of folders dragged and dropped into Microsoft Outlook emails.
  • Configurable Image Optimization progress bar.
  • Activation / deactivation of the Zip compression feature based on file types including the support of wildcards.
  • Prevent the smallest files (under a give size) from being compressed.
  • Prevent unproductive compression (test the compression results in Kbytes) .
  • Prevent unproductive compression (test the compression results in %).
  • Forbid the attachment of some file types (compressed or not) .
  • Force big files over a give size in MB to be compressed.
  • Compress the multiple files selected to be attached into a single ZIP file (conditionally, based on the number of files, or systematically.
  • Specify a default ZIP file name for ZIP files containing more than one compressed file.
  • Optionally display a dialog enabling the user to enter the resulting ZIP file name for ZIP files containing more than one compressed file.
  • Specify a default ZIP file name when Dragging & Dropping folders on Microsoft Outlook emails. (The files contained in a dropped folder are compressed into a single Zip file).
  • Optionally display a dialog enabling the user to enter the resulting ZIP file when Dragging & Dropping folders on Microsoft Outlook emails. (The files contained in a dropped folder are compressed into a single Zip file).
  • Specify a template for the resulting Zip file names.
  • Replace all extra dots in the resulting ZIP file name by a given character.
  • Customization of the Zip compressed file name.
  • Customization of the Zip compressed file extension. (Can be set to other than Zip).
  • Specify the ZIP Compression strength.
  • Cancel the attachment when the resulting ZIP file size is over a given amount of MB for files attached via the paperclip button.
  • Cancel the Drag and Drop when Dragging and Dropping more than a given amount of MB.
  • Cancel the attachment when the size of the ZIP file resulting of a Drag and Drop is over a given amount of MB.
  • Ask for a confirmation when the resulting ZIP file size is over a given amount of Kbytes for files attached via the paperclip button.
  • Ask for a confirmation when Dragging and Dropping more than a given amount of MB.
  • Ask for a confirmation when the ZIP file resulting of a Drag and Drop is over a given amount of MB.
  • More than 20 options related to confirmations, dialogs and other user interface configuration settings.
  • ZipMail Zip Compression and Decompression features are Unicode compatible.
  • Transparent Zip decompression of Zip attached files when detaching them, (including via drag and drop), opening and editing them.
  • 4 different levels of protection against launching of attached files (Zip compressed or not) based on black list or white list of file types.
  • Optionally insert, automatically or upon user confirmation, a fully configurable comment related to the Zip attached files into the body of the email.
  • All Zip Compression transactions can be optionally logged in CSV files (that can be opened directly by Microsoft Excel). There are 12 indicators per transaction.
  • All Zip Compression transactions can feed cumulative statistic indicators that can be displayed locally using the ZipMail for Microsoft Outlook Statistics app.
  • The user local Zip Compression statistics can be consolidated remotely as well as other optional user and performance indicators.

Other Attached File Processing Features

PDF Conversion

PDF Conversion can be applied in one single click to the files at the time they are attached to the Microsoft Outlook emails (using the paperclip button dialog, drag and drop or copy and paste).

PDF Conversion      Video Demo

  • For all files that can be opened in Microsoft Word, Excel or PowerPoint.
PDF Conversion related features...
  • Allow / Forbid file types that can be converted to PDF.
  • Activate / Deactivate the PDF conversion feature.
  • PDF check-box added to the Microsoft Outlook Paperclip dialog.
  • Optional dialog offering the PDF check-box when dragging and dropping files to attach into emails.
  • Template for the resulting PDF file names.
  • Support of ISO 19005-1 (PDF /A) format.
  • Option to propagate the Microsoft Word file properties (author etc.) in the resulting PDF files.
  • PDF internal compression and optimization. The PDF files resulting from the ZipMail PDF conversion feature are most often far smaller than the original files.
  • High rendering quality of the resulting PDF files, comparable to the rendering quality of the original files, both when displayed at screen and when printed.
  • All PDF Conversion transactions can be optionally logged in CSV files (that can be opened directly by Microsoft Excel). there are 12 indicators per transaction.
  • All PDF Conversion transactions can feed cumulative statistic indicators that can be displayed locally using the ZipMail for Microsoft Outlook Statistics app.
  • The user local PDF Conversion statistics can be consolidated remotely as well as other optional user and performance indicators.
Password-Based Encryption and Decryption

Password-Based Encryption can be applied in one single click to the files at the time they are attached to the Microsoft Outlook emails (using the paperclip button dialog, drag and drop or copy and paste).

Encryption      Video Demo

  • For all files.
Encryption and Decryption related features...
  • Activate / Deactivate the encryption feature.
  • Zip standard password-based encryption.
  • Zip AES 128, Zip AES 192 and Zip AES 256 password-based Encryption.
  • Option enabling the user to select his / her preferred encryption method.
  • Transparent handling of the decryption.
  • Optional password dialog to be displayed when dragging and dropping files to attach into emails.
  • Fully configurable password dialog when attaching file by using the paperclip button.
  • Fully configurable password dialog when attaching file via drag and drop.
  • Option enabling to make password-protection + encryption mandatory.
  • Option enabling to ask the user if he really does not want to password-protect + encrypt the files selected to be attached.
  • Option enabling to display a link to a strong password generator (local application or web-based).
  • Fully configurable password rules to enforce the usage of strong passwords (minimum number of special characters, letters, numbers, minimum length of the password).
  • Magnetic window displayed under the Microsoft Outlook paperclip dialog that displays the password rules and / or fully configurable captions when the user has checked the Password checkbox.
  • When attaching multiple files and password-protecting + encrypting them, option to display a dialog enabling the user to select the name of the resulting password-protected + encrypted Zip file.
  • Inserting automatically, or upon user confirmation, a fully configurable comment into the body of the email to inform the recipients that the attached file is password-protected + encrypted.
  • All File Encryption transactions can be optionally logged in CSV files (that can be opened directly by Microsoft Excel). There are 12 indicators per transaction.
  • All File Encryption transactions can feed cumulative statistic indicators that can be displayed locally using the ZipMail for Microsoft Outlook Statistics app.
  • The user local File Encryption statistics can be consolidated remotely as well as other optional user and performance indicators.
Volume Saving Logs and Statistics

Volume Saving Logs

  • All optimization and compression transactions can be logged in CSV (Microsoft Excel) files.
Volume Saving Logs related features...
  • All optimization and compression (and also PDF conversion and file encryption) transactions can be optionally logged in CSV files (that can be opened directly by Microsoft Excel). There is one line of log for each file processed by ZipMail and 12 indicators per line.
  • The folder where the log files are produced is configurable.
  • The number of days to keep in each log file is configurable.
  • The number of log files to keep is configurable. The oldest files exceeding this maximum number of log files to keep are automatically deleted in time.

Volume Saving Statistics

  • All optimization and compression transactions automatically feed cumulative statistical indicators.
Volume Saving Statistics related features...
  • A complete set of statistical indicators is maintained per type of volume reduction transaction:
    XML File Optimization
    Image File Optimization
    Pasted Image Optimization
    Zip Compression
    PDF Conversion
  • Each set of indicators includes:
    The cumulated number of Item processed
    The cumulated volume in MB of all files processed before ZipMail optimized or compressed them
    The original item average size in MB
    The cumulated volume in MB or GB of all files processed after ZipMail optimized or compressed them
    The optimized or compressed item average size in MB
    The cumulated amount of savings in MB or GB
    The cumulated amount of savings in %
  • The ZipMail cumulated statistics (as well as other user and performance indicators) can be consolidated remotely (automatically) on a computer running the MK Net.Work Statistics Consolidation Service (SCCS).
  • The ZipMail cumulated statistics (as well as other user and performance indicators) can be automatically consolidated and hosted on the MK Net.Work Statistics Consolidation Cloud Service (SCCS).
  • The Local Cumulated ZipMail Statistics can be displayed, managed and exported to CSV files using the ZipMail for Microsoft Outlook Statistics (local) App.
ZipMail Right-Click Extensions for Windows Explorer

ZipMail Windows Explorer Right-Click Extensions

  • All ZipMail features can be made active in Windows Explorer.
ZipMail Right-Click Extensions related features...
  • All ZipMail optimization, compression, PDF conversion and encryption features can be made active when users do a Right-Click Send to Recipients on Windows Explorer files.
  • ZipMail can also optionally add its own Window Explorer right-click contextual menus:
    Right-Click – ZipMail
    Right-Click – ZipMail + Send
  • ZipMail can also add its own Window Explorer right-click – drag and drop menu to add an Extract here menu enabling to instantly decompress Zip files in any Windows Explorer folder.
  • By default, all ZipMail settings also apply when the ZipMail features are called from the Windows Explorer right-click menus.
  • Each ZipMail option can also be configured specifically for The Windows Explorer context and thus behave differently in The Explorer and in Microsoft Outlook. For instance the image optimization feature can be configured to be fully transparent and automatic in Microsoft Outlook while providing more user interaction options when called from the Windows Explorer.
ZipMail Microsoft Office Extensions

ZipMail Microsoft Office Extensions

  • All ZipMail features can be made active in Word, Excel and PowerPoint.
ZipMail Microsoft Office Extensions related features...
  • All ZipMail optimization, compression, PDF conversion and encryption features can be made active when users do a Send to Recipients or a Shared by email of the document currently being edited in their Microsoft Office application like Word, Excel or PowerPoint.
  • By default, all ZipMail settings also apply when the ZipMail features are called from the Microsoft Office applications.
  • Each ZipMail option can also be configured specifically for The Microsoft Office application context and thus behave differently in MS Office applications and in Microsoft Outlook.
Additional information

Other Technical Information…

  • ZipMail supports all Windows versions up to the latest Windows 10, 32-bit and 64-bit versions.
Additional Information...
  • ZipMail supports all Microsoft Office versions from MS Office 2007 to MS Office 2016, 32-bit and 64-bit versions.
  • ZipMail is fully compatible with all versions of Microsoft Office 365.
  • ZipMail is fully compatible with multi-user Windows contexts and with Citrix and Terminal Server environments
  • ZipMail registry parameters are fully compatible with Windows Group Policies. We even provide the ADMX file containing the exhaustive list of ZipMail parameters including a short description for each parameter.
  • ZipMail is delivered in fully standard MSI packages pre-configured to support fully automatic and silent deployments.
  • The size of the ZipMail MSI package is under 4 MB.
  • ZipMail has a very small memory and CPU footprint. There is no specific memory or CPU prerequisite for ZipMail. If a Windows computer can run Microsoft Outlook, it can run ZipMail.
  • ZipMail is a multilingual application. The non-English ZipMail translations are product parameters. ZipMail is delivered with the support of English (built-in), French, German and Spanish languages. Additional languages can be added. Even the English translations can be provided as parameters in case some customers would like to replace some English captions.
  • All ZipMail features are UNICODE compatible. ZipMail fully supports all languages including Japanese, Chinese etc.

ZipMail is delivered pre-configured with a set of default options based on the feedback provided by an installed based of several millions of enterprise users all around the world.

Thus it is fully ready to be used out of the box.

The ZipMail installation package covers all Microsoft Outlook 32-bit and 64-bit versions, up to Microsoft Outlook 2016.

More than

Configurable Options

Of course, it could be that you have your own specific preferences regarding the way ZipMail operates.

You may prefer to ask a user confirmation in some circumstances, you may like to configure each optimization feature to make them work exactly as you want and when you want, activate or deactivate some features, generate detailed log files or even consolidate the volume reduction statistics.

Well, you have more than 200 fully documented parameters and options available at your fingertips, resulting of a 20-year long ZipMail history and consolidating the feedback of a huge installed base.
(ZipMail parameters are located in the registry, support multi-user mode (Terminal Server, Citrix) and are manageable via Windows GPOs).

We bet you will find what you are looking for in the 350+ page product help file.

And if by chance you don’t, or if you are not in the mood to browse the product help file, please give us a ring or send us a quick email, we always love to hear from our customers and prospects, and we will find a solution!

The size of the
ZipMail MSI
setup package
is only

MB

Despite the large number of features and options available, ZipMail has an extremely small memory and CPU footprint.

The size of the ZipMail MSI setup package is under 4 MB!

ZipMail
was born
in

Yes, the very first version of ZipMail (for Microsoft Mail) was born 21 years ago!

Through this fantastic 21-year journey, the evolution of ZipMail has constantly been driven by innovation. ZipMail has permanently evolved and reinvented itself many times to cover new needs and new platforms, to provide more and more powerful and innovative volume reduction features and more and more transparency.

ZipMail has been widely adopted and is used everyday by several million enterprise users all around the world, at customers of all sizes (up to more than 250,000 users for the largest ones), and in all economic sectors.

The today’s version 15 of our ZipMail product line includes client versions for Microsoft Outlook, IBM Notes and for All Webmails like Microsoft OWA, IBM iNotes, Google Gmail, Outlook.com, Yahoo Mail etc. and also server versions for Microsoft Exchange and IBM Domino.

Our today’s portfolio of optimization solutions also covers, with our ZipMail and Z-OptimiZr product lines, all the major collaboration platforms like Microsoft Exchange, Microsoft SharePoint and OneDrive, Microsoft Skype for Business, IBM Notes and Domino, IBM Connections, IBM Verse, IBM Box and also Dropbox, Google Drive and other cloud storage services, as well as all webmails and other apps accessed via Microsoft Internet Explorer, Microsoft Edge, Chrome and Firefox.

Act Now!

Optimization-related questions?

Questions about:
  • Our optimization solutions?
  • SharePoint performance problems?
  • Email or IM volume or performance issues?
  • Migrating to the cloud and needing to anticipate network bandwidth issues?
  • Looking for an optimization solution you did not find on our web site?

Fully functional evaluation versions

Start evaluating our client and server optimization solutions for:
  • Microsoft Outlook, OWA, Exchange, Lync / Skype for Business and SharePoint
  • IBM Notes, iNotes, Domino, Connections and Verse
  • Google Gmail, Outlook.com, Yahoo Mail and other web mails

Curious to have a look at image files natively optimized by our solutions?

Before evaluating our optimization solutions, you’d like to look at some image file samples, before and after optimization, check the volume reduction ratios, display original and optimized pictures side by side at screen or even print them.

Curious to have a look at MS Office XML files natively optimized by our solutions?

Before evaluating our optimization solutions, you’d like to look at some MS Office XML file samples, before and after optimization, check the volume reduction ratios, display original and optimized DOCX, PPTX etc. files side by side at screen or even print them.

Let's stay in touch!

Would you be one of our customers or just starting an evaluation of our optimization solutions, or just thinking about using them for future projects, we can stay in touch through our newsletters.

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Examples of natively optimized files