Microsoft Exchange Outlook Attached Files, How to Do Better.

Microsoft Exchange Outlook Attached Files, Impact on Storage, Network and Performance.

How emails with attached files consume your MS Exchange storage, network bandwidth and impact performances:
Detailed analysis and proposed solution.

Picture and Microsoft Word attached files
Excel attached files and PowerPoint attached files

Microsoft Exchange Administrators,
All you ever wanted to know about disk space, network bandwidth, CPU and IOs consumed when sending and receiving emails with attached files.

Surprised about how fast your MS Exchange needs for disk space grows in time?

Would like to understand why all is so slow since you migrated your Exchange servers to the Cloud?

Looking for a simple solution to solve MS Exchange volume and performance issues?

This presentation and the next steps suggested at the end can help!

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A Microsoft Outlook user attaches some files to an email.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The email is sent.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The email transits on the network up to the MS Exchange server.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The email arrives on the MS Exchange server.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The email is processed by the MS Exchange server.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The email transits on the network to the recipient’s PC.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The email arrives on the recipient’s PC. It is stored into the user’s OST file.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The user views or detaches the attached files.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

Fault tolerant MS Exchange server with 2 Database Availability Group members (DAG).

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

MS Exchange server databases backups

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

MS Exchange server database restore operations

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

Email with attached file sent to one recipient - The complete picture

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

Now, let’s install ZipMail for Microsoft Outlook on the sender’s PC and look at the benefits it delivers.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

A Microsoft Outlook user attaches some files to an email. This time ZipMail is installed.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The user sends the email and the ZipMail-optimized attached files to one recipient.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The email transits on the network up to the MS Exchange server. Its attached files have been optimized by ZipMail on the sender side.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The email (its attached files have been optimized by ZipMail on the sender side) arrives and is processed on the MS Exchange server.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The email (and its attached files optimized by ZipMail on the sender side) transits on the network to the recipient’s PC.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The email arrives on the recipient’s PC (its attached files have been optimized by ZipMail on the sender side). It is stored into the user’s OST file.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The user views or detaches the attached files (optimized by ZipMail on the sender's side).

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

Fault tolerant MS Exchange server with 2 Database Availability Group members (with ZipMail).

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

Exchange server databases backups (with ZipMail).

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

Exchange server database restore operations (with ZipMail).

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

Email with attached file sent to one recipient (with ZipMail for Microsoft Outlook installed on the sender’s PC) - The complete picture

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

The previous slides were about an email sent to one single recipient. What about an email sent to 10 recipients?

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

Between 110 MB to 220 MB of MS Exchange storage and network bandwidth saved by ZipMail on this single email!

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

About ROI and Performance Improvements

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

ZipMail vs. network compression and disk compression.

The email and its attached files are stored into the user local Microsoft Outlook OST file and sent to the MS Exchange server.

Next Steps:

Thanks very much for your attention. We hope you enjoyed this presentation.

Would you like to go further, please see below for next steps:

To know more about ZipMail for Microsoft Outlook please see the home page of ZipMail for Microsoft Outlook including videos of the ZipMail optimization features, samples of MS Office and Picture files (before and after ZipMail optimization), download of a ZipMail for MS Outlook fully functional evaluation version, a detailed list of ZipMail for Microsoft Outlook features and more interesting items.

We also have a server version of ZipMail for Microsoft Exchange named ZipMail Real-Time.

In case you use Microsoft OWA, the above presentation applies as well for OWA. And we have an optimization solution for OWA attached files named Z-OptimiZr for Web Browsers (formerly ZipMail for OWA).

Make sure to contact us at any time, we'll be most pleased to answer any questions you may have about ZipMail for Microsoft Outlook.

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