ZipMail for Microsoft Outlook

Volume Optimization, Acceleration and Cost Reduction for Microsoft Exchange - Outlook Organizations

Network Acceleration

Smaller MS Outlook emails
=
Faster network

Volume Reduction

You may not need all these servers.
Check our optimization solutions before to buy new ones.

Performance Improvement

Smaller email stores
=
Faster Exchange servers

Cost Reduction

Reduced network and storage needs
=
Lower costs

 

Reduce your Microsoft Exchange network bandwidth and storage needs by 50% or even more!

Each time a user attaches files in Microsoft Outlook, ZipMail automatically and transparently reduces the size of the attached files by performing on-the-fly native XML optimization (for all Microsoft Office XML files like DOCX, PPTX, XLSX, VSDX etc.) and native image optimization (for JPG, GIF, PNG, BMP, EMF, WMF, TIF and TIFF files).
Zip compression
can be used automatically or on demand with the other file types.

Native Pasted Image Optimization is also automatically applied to all images, pictures and other screen shots copied & pasted into Microsoft Outlook emails.

Since attached files and pasted images are responsible for up to 95% of your email traffic (and thus storage), ZipMail reduces your needs for Microsoft Exchange / Outlook related network bandwidth and disk space by 50% (or even more) while remaining fully transparent to your Microsoft Outlook users, and to the recipients of their emails as well, even if they do not have ZipMail installed.

Imagine your global Microsoft Exchange organization with Microsoft Outlook users generating 2 times less email traffic...

Boost the performance of your on-premise or cloud-based Microsoft Exchange organization!

The performance boost delivered at the source by ZipMail applies to your Microsoft Outlook users, your MS Exchange servers, your LANs and WANs (even when equipped with network compression appliances), as well as to all the processes having to handle emails, like routing, indexing, searching, backup and restore operations, archiving etc.

The reason is simple:
Whatever you have to do with emails is faster with smaller emails.

ZipMail for Microsoft Outlook is considered to be the simpler and most powerful solution for on-premise and cloud-based Microsoft Exchange organizations facing network saturation and network performance issues.

Improve Microsoft Outlook Usage!

One-click attached file PDF conversion and one-click attached file encryption enable, among many other value-add ZipMail features, to extend Microsoft Outlook usage and to improve Microsoft Outlook user efficiency.

See how it works
 

Videos of ZipMail Optimization, Compression, PDF Conversion and Encryption Features at Work:

Automatic and transparent on-the-fly native XML volume optimization for Microsoft Outlook Office 2007, 2010, 2013 and 2016 XML attached files (DOCX, PPTX, XLSX, VSDX... files) and Open Office XML attached files (ODT, ODP, ODS files). +

Automatic and transparent on-the-fly native volume optimization for Microsoft Outlook attached picture and image files (JPG, GIF, PNG, BMP, EMF, WMF, TIF, TIFF).
Optional policies to resize largest images to specific dimensions, for instance HD - 1920 x 1080 pixels. +

On-the-fly optimization of the images copied and pasted into your Microsoft Outlook emails.
Optional user interface available to resize, rotate, select a sub-area etc. +

On-demand single-click on-the-fly PDF conversion for Microsoft Outlook attached files.
The resulting PDF files are optimized for high quality rendering and low size in KB. +

Automatic and transparent on-the-fly Zip compression and decompression for Microsoft Outlook attached files. +

Standard Zip and AES-256 Zip password-based encryption and decryption for Microsoft Outlook attached files. +

 

Microsoft Outlook attached files and pasted images once optimized by ZipMail:

Typical residual sizes of Microsoft Outlook attached files processed by ZipMail (in percent of their original size):

  • XML files (DOCX, PPTX, XLSX etc.) 49%
  • Image files (JPG, PNG, BMP etc.) 32%
  • Other files 43%
  • Copy & pasted images 29%
  • Files converted to PDF 44%
 

Cascading Benefits:

ZipMail reduces, at the source, the "damages" resulting of having hundreds to hundreds of thousands of users, like at our largest customers, attaching files of all sizes (often large) to their Microsoft Outlook emails.

ZipMail optimizes (automatically and transparently) the attached files and pasted images at the time they are selected to be attached / pasted by the users.

By doing so, ZipMail drastically reduces the size of all Microsoft Outlook attached files before they even reach the emails being edited, and without requiring any specific action from the users!

Since most of your Microsoft Outlook-Exchange email traffic is made of attachments, the volume reduction effect on your global messaging traffic is immediate.

%

Microsoft Outlook attached files and pasted images in percentage of your email traffic and storage

ZipMail is automatic and Transparent.
It starts delivering all the benefits listed above as soon as it is installed.

ZipMail for Microsoft Outlook is fully automatic and 100% transparent. Microsoft Outlook users have no special actions to take in order to use ZipMail, no user education is required.
This means that as soon as ZipMail is installed, it starts reducing the volume of the email traffic generated by each individual Microsoft Outlook user and begins delivering the benefits listed above.

 

ZipMail saved us literally dozens of terabytes in the last years, reducing our needs for Microsoft Exchange related network bandwidth and storage by more than 50%!

More details on:

Network bandwidth savings…

Storage savings…

With its new native optimization features for XML files (DOCX, PPTX and XLSX files) and picture files (JPG, GIF, BMP, PNG, TIF, TIFF, EMF and WMF files), ZipMail delivers better volume reduction ratios than ever.

And this, with a 100% transparency for the recipients, since the optimized attached files remain in their original format. Brilliant!

Demos:

XML File Native Optimization…

Image File Native Optimization…

Example of files before and after optimization:

Image files…

MS Office files…

Because in many cases, it is better to send non-easily modifiable PDF files rather than MS Office documents, the Instant ZipMail one-click PDF conversion of the files being attached to MS Outlook emails is a great feature, available exactly when the users need it.

Plus, most often, the size of the resulting PDF files is by far smaller than the size of the original MS Office files, and the PDF file rendering quality is always excellent.

Demo:

PDF Conversion…

The automatic optimization of the images copied and pasted into MS Outlook emails is like magic!

Particularly when setting a Maximum Image Size policy to automatically reduce very large pasted images to dimensions more practical for email usage like 1280 x 800 pixels for instance.

This makes no visual difference to the Microsoft Outlook users and the volume reduction ratios are just incredible, sometimes over 95%!

Demo:

Pasted Image Optimization…

The optional attached file password-based encryption, (including the support of the strong Zip-AES 256 encryption), is a key ZipMail feature for us when sending strictly confidential documents by email to our customers.

The very good point here is that the recipients of the password-protected encrypted attached files do not need ZipMail to open them.

Demo:

Password-Based Encryption…

 

Our other optimization solutions for Microsoft messaging and collaboration platforms:

Our software offering includes a complete portfolio of optimization solutions for the following Microsoft messaging and collaboration platforms:

 
Microsoft Outlook
Microsoft Outlook Web App
Microsoft Exchange
 
Microsoft Lync / Skype for Business
Microsoft OneDrive
Microsoft SharePoint
Act Now!

Optimization-related questions?

Questions about:
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  • SharePoint performance problems?
  • Email or IM volume or performance issues?
  • Migrating to the cloud and needing to anticipate network bandwidth issues?
  • Looking for an optimization solution you did not find on our web site?
Don't be shy, contact us!

Fully functional evaluation versions

Start evaluating our client and server optimization solutions for:
  • Microsoft Outlook, OWA, Exchange, Lync / Skype for Business and SharePoint
  • IBM Notes, iNotes, Domino, Connections and Verse
  • Google Gmail, Outlook.com, Yahoo Mail and other web mails
Evaluation versions...

Curious to have a look at image files natively optimized by our solutions?

Before evaluating our optimization solutions, you’d like to look at some image file samples, before and after optimization, check the volume reduction ratios, display original and optimized pictures side by side at screen or even print them.
Download image file samples...

Curious to have a look at MS Office XML files natively optimized by our solutions?

Before evaluating our optimization solutions, you’d like to look at some MS Office XML file samples, before and after optimization, check the volume reduction ratios, display original and optimized DOCX, PPTX etc. files side by side at screen or even print them.
Download XML file samples...

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Examples of natively optimized files